Users

Overview

The Users menu displays all users who have access to the system. This feature allows you to manage user data, set profile details, assign access to specific projects, and monitor devices used for mobile access.

Page Navigation

The Users page is located within the PIC (Person In Charge) menu.

User List Display

The user list page shows a table with the following columns:

• Employee Name - Employee's full name
• Username - Username for login
• Email - User's email address
• Usergroup - User group (Role)
• Device ID - Device ID for mobile access
• Mobile App - Mobile app access status
• Dashboard - Dashboard access status

User Data

Here is an example of registered user data:

Search Feature

A search column is available to easily find users by name, username, or email.

How to use:

1. Click on the search column
2. Type the keyword you want to search for
3. Search results will appear automatically in the table

User Actions

On each user row, action buttons are available to manage the data.

Details

The Details feature is used to view and edit detailed user information.

Information Displayed:

How to Edit User Details:

1. Click the Details icon on the user row you want to edit
2. The details form will open with pre-filled data
3. Modify the necessary information:
   • Username
   • Email
   • Position
   • Password (if you want to change it)
4. If changing the password, fill in both the password and confirm password fields
5. Leave them blank if you don't want to change the password
6. Click Save to save the changes
7. Click Cancel to cancel

Assign

The Assign feature is used to assign user access to specific projects.

Delete

To delete a user:

1. Click the Delete icon on the user row you want to delete
2. Confirm the deletion in the dialog that appears
3. The user data will be permanently deleted

Access Project by User

The Access Project by User page is used to set which projects a specific user can access.

User Information

The top of the page displays information about the user being configured:

• Name: jahid
• Email: jahid@gmail.com
• Position: IT

Project List

List of projects available for the user to access.

Selection Status

• 0 project selected - Shows the number of projects selected for the user
• Toggle Icon - Button to enable/disable access to the project

How to Set Project Access:

1. Select the user to configure from the user list
2. Click the Assign icon on that user's row
3. The Access Project by User page will open
4. For each project, use the toggle icon to grant or revoke access:
   • Toggle On (green/filled) = User has access to the project
   • Toggle Off (gray/empty) = User does not have access to the project
5. The number of selected projects will appear at the bottom (example: 0 project selected)
6. Click Save to save the access configuration
7. Click Cancel to cancel

Access Status

There are two types of access status displayed in the table:

Device ID

Device ID is a unique identification of the device used by the user to access the mobile application. Examples:

• 50ad7b2112ebc160
• TW96aWxsYS81LjAgK...
• BP2A.250605.031.A3

Device ID will be automatically filled when the user logs in from the mobile app for the first time.

Usage Tips

1. Manage access carefully - Grant project access according to each user's job requirements.
2. Monitor Device ID - Pay attention to the Device ID that appears to monitor devices used to access the system.
3. Use strong passwords - When adding or changing user passwords, ensure they use a combination of letters, numbers, and special characters.
4. Review access periodically - Conduct regular evaluations of user project access to ensure it remains relevant.
5. Deactivate, don't delete - If a user no longer needs access, it's better to deactivate rather than delete to maintain historical data integrity.
6. Pay attention to position - The position field helps identify the user's role for reporting and organizational purposes.

Relationship with Other Modules

Troubleshooting

User cannot log in

• Check username and password
• Ensure the user status is active
• Check if the usergroup is still active

Cannot add project access

• Ensure the user is selected
• Click the toggle to enable access
• Save changes after finishing

Device ID not appearing

• The user may have never logged in via the mobile app
• Ask the user to log in from the mobile application
• Device ID will appear automatically after the first login

Failed to change password

• Ensure password and confirm password match
• Password minimum 6 characters (or according to policy)
• Leave blank if you don't want to change the password

User not appearing in search

• Refresh the browser page
• Ensure search keywords are correct
• Try using more general keywords

Project access not working

• Ensure the toggle is in the ON position (green/filled)
• Click Save after changing the configuration
• The user may need to log out and log back in

Next Steps

• Usergroup
• List Project
• Employee Database
• Access Control