List Project

Overview

The List Project menu displays all project data managed by the company. This feature allows you to centrally monitor and manage project information, including project status, contract value, implementation period, and related person in charge (PIC).

Project Status Summary

At the top of the page, a summary of project counts by status is displayed to facilitate quick project monitoring.

Project List Display

The project list page shows a table with the following columns:

• Client Name - Name of the client owning the project
• Entity - Company entity handling the project
• ERP Code - Unique project code from the ERP system
• Alias Code - Alternative code or project abbreviation
• Project Name - Full project name

Project Data

Here is an example of registered project data:

Search Feature

To easily find specific projects, a global search column is available based on keywords from all columns.

How to use:

1. Click on the search column
2. Type the keyword you want to search for (based on project name, ERP code, or client name)
3. Search results will appear automatically

Project Details

From the project list page, you can access more detailed information by clicking on the desired project.

Contract Information

The detail page displays contract information related to the project:

Action Buttons:

• Close - Close the detail page

Adding a New Project

To add new project data, click the Add Project button or the plus (+) icon. You will be directed to the project form page.

Project Form

The project form page displays a form for entering new project data:

Form Components:

• Select from ERP - Option to retrieve data from ERP (if integrated)
• **Name *** - Full project name (required)
• **Code *** - Unique project code (required)
• Alias Name - Alternative name or project abbreviation
• Client - Name of the client owning the project
• Parent - Parent project (if any)
• Contract Value - Project contract value
• total_budget - Total project budget
• Start Contract - Contract start date
• End Contract - Contract end date

Action Buttons:

• Reset - Clears all form fields
• Submit - Saves new project data

How to Fill the Form:

1. Select from ERP (Optional)
   • If your company is integrated with an ERP system, you can select project data already existing in the ERP
   • Data will auto-fill after selection
2. Name
   • Enter the full project name
   • Example: Manpower supply services for oil and gas operations – jakarta technical & non technical
3. Code
   • Enter a unique project code
   • Example: 32100P206220100
   • The code must be unique and cannot be the same as another project
4. Alias Name (Optional)
   • Enter an abbreviation or alternative project name
   • Example: PTG-MPS-02
5. Client
   • Select the client name from the available list
   • Example: PETROGAS (BASIN) LTD
6. Parent (Optional)
   • Select a parent project if this project is part of a larger project
7. Contract Value
   • Enter the project contract value
   • Example: 66550098003
8. total_budget
   • Enter the total project budget
   • Example: 63684440660
9. Start Contract
   • Select the contract start date
   • Format: DD-MM-YYYY
10. End Contract
    • Select the contract end date
    • Format: DD-MM-YYYY
11. Click Submit to save the data
12. Click Reset if you want to restart the form

Project Extend Form

This feature is used to extend the contract period for an existing project.

Form Components:

• Select from ERP - Option to retrieve data from ERP
• **Name *** - Project name (auto-filled)
• **Code *** - Project code (auto-filled)
• Alias Name - Alternative project name
• Client - Client name (auto-filled)
• Parent - Parent project
• Start Contract - New contract start date
• End Contract - New contract end date

Action Buttons:

• Submit - Save the contract extension

How to Fill the Extend Form:

1. Project data will be auto-filled based on the selected project
2. Adjust Start Contract with the new contract start date
3. Adjust End Contract with the new contract end date
4. Click Submit to save

Project Financial Information

This page displays detailed financial information for each project:

Project Financial Data:

Project PIC List

This feature displays the list of Persons In Charge (PIC) responsible for a project.

Project Information:

• Client: PETROGAS (BASIN) LTD
• Project: Manpower supply services for oil and gas operations - jakarta technical & non technical

PIC Table:

Description:

• Name: PIC's full name
• Position: Position or role in the project
• Email: PIC's email address
• Flag: Active status (☑ = Active)

How to Manage PICs:

1. Adding a PIC
   • Click the "Add PIC" button on the project page
   • Fill in the name, position, and email form
   • Check the flag if active
   • Click submit
2. Editing a PIC
   • Click the pencil icon on the PIC row you want to edit
   • Change the necessary data
   • Click submit
3. Deleting a PIC
   • Click the trash can icon on the PIC row you want to delete
   • Confirm the deletion

Project Search Results

The search page displays results based on the entered keyword:

Example Search Results:

CNOOC SES LTD. (0600C003130100)

CHARTER HIRE 1 UNIT FSO FOR WIDURI TERMINAL

PT. PERTAMINA HULU MAHAKAM (0600P001220200)

PROVISION OF DREDGING SERVICES FOR MAHAKAM WEST AREA

PT. PERTAMINA HULU MAHAKAM (0600P001230300)

PROVISION OF DREDGING AND ASSOCIATED SERVICE - II

PT. PERTAMINA HULU MAHAKAM (0600P001230400)

PROVISION OF DREDGING AND ASSOCIATED SERVICES PACKAGE 1 - 4 - SUBPACKAGE 4

SALAMANDER ENERGY LTD (15201S02705)

SEBK-223-13

MEDCO E&P NATUNA LTD (26200M015220100)

MATAK SOLAR POWER GENERATION (PLTS 150 KWP)

SDEPCI INDONESIA, PT (26200S043220100)

PROVISION OF 100 M METMAST

Supraco Multi Sarana, PT. (26200S044230100)

(no description)

Usage Tips

1. Use consistent project codes - Establish a standard code naming format to facilitate searching and data grouping.
2. Utilize the search feature - When the project list becomes large, use searches by name, ERP code, or client name to quickly find projects.
3. Check for duplicate data - Before adding a new project, ensure it isn't already registered to avoid duplicate entries.
4. ERP Integration - If available, use the "Select from ERP" feature to retrieve already verified data from the company's ERP system.
5. Manage PICs properly - Ensure each project has a clear PIC with valid contact information to facilitate coordination.
6. Monitor contract value and budget - Always pay attention to the comparison between contract value and total budget to control project finances.
7. Pay attention to contract periods - Use the extend feature to renew contracts before they expire to avoid administrative gaps.

Recommended Project Code Format

Troubleshooting

Cannot add a new project

• Ensure all required fields (marked with *) are filled
• Check your internet connection
• Verify if the project code is already in use
• Ensure the client is already registered in the system

Project data not appearing in search

• Refresh the browser page
• Ensure search keywords are correct
• Try using more general keywords

Form submission fails

• Check the project code format (should not contain spaces or special characters)
• Ensure no duplicate project code exists
• Ensure date format is correct (DD-MM-YYYY)
• Check number format for contract value and total budget (numbers only without dots or commas)

Cannot add a PIC

• Ensure the project data is already saved
• Check if the PIC's email is already used for another project
• Ensure the email format is valid

Financial data does not appear

• Refresh the page
• Ensure contract value and total budget were filled in when creating the project
• Contact an administrator if the problem persists

Next Steps

• List Client
• Work Location
• Work Schedule
• Setup Parameter
• List Contract
• Employee Assignment