Leave Request Report
Overview
The Leave Request Report menu displays complete reports regarding employee leave requests within the company. This feature allows you to monitor leave statistics, view application lists, and analyze employee leave trends.
Page Navigation
The Leave Request Report page is located in the following menu: Dashboard » Reporting » Leave Request
Leave Statistics
At the top of the page, a summary of leave statistics is displayed in card format:
| Status | Count | Description |
|---|---|---|
| Total | 15 | Total number of leave requests |
| Pending | 12 | Awaiting approval |
| Approved | 3 | Has been approved |
| Rejected | 0 | Rejected |
| Cancelled | 0 | Cancelled by requester |
Filter Options
| Filter | Description |
|---|---|
| Year | Filter by year (2026) |
| Month | Filter by month |
| Status | Filter by leave status |
Search Filters
A search column is available to easily find leave data based on:
- No
- Employee Code
- Employee Name
- Project Code
- Leave Type
- Status
Leave Request Report Table
Table Structure
| Column | Description |
|---|---|
| No | Sequence number |
| Employee Code | Employee ID number |
| Employee Name | Employee name |
| Project Code | Project code |
| Leave Type | Leave type |
| Start Date | Leave start date |
| End Date | Leave end date |
| Total Days | Total leave days |
| Status | Request status |
| Approved By | Approving party |
| Approved At | Approval date and time |
| Created At | Submission date and time |
Leave Request Table Data
| No | Employee Code | Employee Name | Project Code | Leave Type | Start Date | End Date | Total Days | Status | Approved By | Approved At | Created At |
|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | MUBI.0022 | Test 3 | 6900B181220100 | Collective Leave (0 days) | 08/02/2026 | 11/02/2026 | 2 | PENDING | - | - | 07/02/2026 22:09 |
| 2 | MUBI.0022 | Test 3 | 6900B181220100 | unpaid leave (0 days) | 08/02/2026 | 12/02/2026 | 2 | PENDING | - | - | 07/02/2026 22:09 |
| 3 | MUBI.0022 | Test 3 | 6900B181220100 | Sick Leave (0 days) | 09/02/2026 | 11/02/2026 | 2 | PENDING | - | - | 07/02/2026 21:39 |
| 4 | MUBI.0022 | Test 3 | 6900B181220100 | Hajj Leave (40 days) | 08/02/2026 | 10/02/2026 | 2 | PENDING | - | - | 07/02/2026 21:38 |
| 5 | MUBI.0022 | Test 3 | South Jakarta | Hajj Leave (40 days) | 05/02/2026 | 05/02/2026 | 1 | PENDING | - | - | 05/02/2026 09:45 |
| 6 | MUBI.0022 | Test 3 | South Jakarta | Sick Leave (0 days) | 21/01/2026 | 29/01/2026 | 2 | PENDING | - | - | 21/01/2026 10:31 |
| 7 | MUBI.0022 | Test 3 | 6900B181220100 | Annual Leave (12 days) | 20/01/2026 | 22/01/2026 | 2 | APPROVED | - | - | 20/01/2026 16:02 |
| 8 | MUBI.0002 | Imam Saeful Millah A | 6900B181220100 | Annual Leave (12 days) | 15/01/2026 | 19/01/2026 | 2 | APPROVED | - | - | 13/01/2026 21:16 |
| 9 | MUBI.0022 | Test 3 | 6900B181220100 | Annual Leave (12 days) | 12/01/2026 | 15/01/2026 | 2 | PENDING | - | - | 12/01/2026 15:30 |
| 10 | MUBI.0022 | Test 3 | South Jakarta | Marriage Leave (3 days) | 12/01/2026 | 14/01/2026 | 2 | PENDING | - | - | 12/01/2026 13:56 |
Pagination: Rows per page: 10 ▼ | 1–10 of 15
Leave Status
| Status | Indicator | Description |
|---|---|---|
| PENDING | 🟡 Yellow | Awaiting approval |
| APPROVED | 🟢 Green | Has been approved |
| REJECTED | 🔴 Red | Rejected |
| CANCELLED | ⚫ Gray | Cancelled by requester |
Leave Types
| Leave Type | Description |
|---|---|
| Collective Leave | Company-designated collective leave |
| Hajj Leave | Leave for Hajj pilgrimage |
| Miscarriage Leave | Leave for employees who experience a miscarriage |
| Maternity Leave | Maternity leave |
| Marriage Leave | Leave for employees getting married |
| Annual Leave | Regular annual leave |
| Sick Leave | Sick leave |
| unpaid leave | Unpaid leave |
Data Analysis
From Statistics:
- Total: 15 leave requests
- Pending: 12 (80% of total) - needs to be processed immediately
- Approved: 3 (20% of total)
- Rejected: 0
- Cancelled: 0
From Table Data:
- Employee: Dominated by Test 3 (MUBI.0022) with 9 out of 10 applications
- Project: Majority with Project Code 6900B181220100
- Leave Types: Diverse (Collective Leave, unpaid leave, Sick Leave, Hajj Leave, Annual Leave, Marriage Leave)
- Total Days: Mostly 2 days (only one with 1 day)
Submission Period:
- February 2026: 5 applications (No 1-5)
- January 2026: 5 applications (No 6-10)
Other Features
Columns
Click the Columns button to configure which columns appear in the table.
Available columns:
- No
- Employee Code
- Employee Name
- Project Code
- Leave Type
- Start Date
- End Date
- Total Days
- Status
- Approved By
- Approved At
- Created At
Filters
Click the Filters button to filter data based on:
- Status (Pending, Approved, Rejected, Cancelled)
- Leave Type
- Date Range (Start Date, End Date, Created At)
- Project Code
- Employee
Export
Click the Export button to export table data to the following formats:
- CSV
- Excel
Usage Tips
- Prioritize Pending Requests - Statistics show 12 pending applications (80%). Process them immediately to avoid backlog.
- Filter by Status - Use the Status filter to focus on applications that need follow-up.
- Monitor Per Employee - Test 3 has many applications, pay attention to their leave patterns.
- Check Total Days - Verify whether the number of leave days aligns with company policy.
- Pay Attention to Created At - See when applications were created to measure response time.
- Use Month Filter - Filter by month to view leave trends per period.
- Export Data - Export to Excel for further analysis or management reporting.
Common Scenarios
Scenario 1: Daily Leave Review
Every day, review leave requests that need processing:
- Filter Status = PENDING
- Sort by Created At (oldest to newest)
- Process the longest waiting leaves
Scenario 2: Per Employee Leave Analysis
For employees with many applications (Test 3):
- Filter Employee Name = Test 3
- Analyze leave patterns (frequent sick leave? frequent collective leave?)
- Identify if there is any misuse
Scenario 3: Monthly Management Report
Create a monthly leave report:
- Filter Month = January 2026
- Export data to Excel
- Calculate total leave by type
- Create leave trend charts
Scenario 4: Annual Leave Monitoring
To monitor annual leave usage:
- Filter Leave Type = Annual Leave
- See who has already taken leave
- Calculate remaining leave for each employee
Troubleshooting
Data Does Not Appear
- Check year and month filters
- Ensure status filters are not too restrictive
- Refresh the page
- Check internet connection
Total Days Number is Incorrect
- Check date calculation (including/excluding holidays)
- Check company policy on leave day calculation
- Verify with data in the Leave Request menu
Export Failed
- Ensure there is no popup blocker
- Limit the amount of data if too large
- Try CSV format if Excel is problematic
Status Does Not Update
- Data may need to be refreshed
- Check if status changes have been saved in the Leave Request menu
- Logout and login again
Integration with Related Menus
Leave Request Management
Data comes from the Leave Request Management menu.
Employee Database
Employee information is integrated with Employee Database.
Project Management
Project Code is related to Project Management.
Calendar
Approved leave will appear in the company Calendar.
Next Steps
Employee Reporting
Complete guide to viewing employee reports in Moyee, including lists of active employees, resigned employees, turnover summary, summary by project, and employee data export.
Employee Overtime Requests
Complete guide to viewing employee overtime request reports in Moyee, including the list of submissions, filtering by status, and overtime hour details.